# How do I create an event registration page for free?

> Build a free event page with a registration form, QR tickets and check-in. Steps, cost tables for 3 scenarios, common mistakes and a launch checklist.

Canonical URL: https://anyeventtool.com/en/learn/how-to-create-an-event-registration-page-for-free
Updated: 2026-10-15

## Short answer

Pick a tool that gives you a public event page, a form and confirmation tickets on a free plan. In AnyEventTool (AET) you create an event, add the "Registration and paid participation" section, choose the form fields, switch on QR tickets and share the short link. The Free plan costs $0, covers 3 new events a month and includes QR tickets and check-in. If you only need a list of names, a Google Form is enough.

## Key facts

- AET Free: $0, no card, 3 new main events per calendar month (UTC); sub-events do not count
- Registration form: 7 standard fields (first name, last name, organization, position, phone with WhatsApp flag, email, selfie) plus custom fields of 9 types
- Every registrant can get a personal QR ticket on the page and by email, with a PDF
- Guests sign in with Google or an email link; with "Anonymous participants" on they register with no account at all
- Participant list exports to Excel; check-in runs from any phone camera at aet.events/qr
- Free events cost nothing on AET, Luma and Eventbrite; Meetup's free Starter plan caps events at 10 attendees
- No Save button: changes autosave about a second after you type

## Step by step

1. **Sign in** — Open https://aet.events/en/events and sign in with Google or an email link.
2. **Create the event** — Click + Create an event, choose a type and enter the name; optionally apply a brand style.
3. **Add the basics** — In Edit mode add Description, Place and Date and time from Add a section → All sections.
4. **Build the form** — Add Registration and paid participation, pick standard fields, add custom fields and mark required ones.
5. **Turn on QR tickets** — Switch on QR tickets so each registrant gets a personal ticket by email.
6. **Choose who can register** — Keep sign-in, or enable Anonymous participants (without authorization) for no-account registration.
7. **Test from a phone** — Register yourself from a phone, check the ticket email and the PDF.
8. **Preview and publish** — Check desktop and mobile preview, make the event visible and share the short link or QR code.

## What does a good registration page need?

A registration page has two jobs: convince people to come, and collect exactly the data you need to run the event. In practice that means:

- **The essentials above the fold:** what it is, date and time, place (or online link), price if any.
- **A short form.** Every extra field costs sign-ups. Ask only what you will actually use: name and email are usually enough for a free meetup.
- **A confirmation the guest can keep:** an email and, for offline events, a ticket with a QR code you can scan at the door.
- **A list you can work with:** export, contact people, mark who came.
- **A link that previews well** in messengers and social networks, plus a QR code for posters.

Free tools differ mostly in the last three points. Form builders collect answers but do not issue tickets; event platforms do.

## Which free options exist, and when is each enough?

| Option | Good enough when | Missing on the free tier |
|---|---|---|
| Google Forms + a doc | You need a simple RSVP list for a small, free gathering | Event page design, tickets, QR check-in, payments |
| Luma | Free community events, polished pages, calendars, reminders | 5% platform fee on paid tickets on the free plan |
| Eventbrite | You want discovery through a large marketplace | Free events are free; paid tickets carry a service fee that varies by country |
| Meetup | You want strangers to find a recurring group | Free Starter plan only for first-time organizers (1 group, 2 events a month, 10 people per event); paid plans from 29.99 USD a month |
| AnyEventTool (AET) | You want page, form, QR tickets, check-in, quiz and paid tickets in one place with 0% platform fee | 3 new events a month on Free; no discovery marketplace, no native app |

Sources: [luma.com/pricing](https://luma.com/pricing), [eventbrite.com/organizer/pricing](https://www.eventbrite.com/organizer/pricing/), [meetup.com: Meetup Starter](https://www.meetup.com/blog/introducing-meetup-starter/), [Meetup help: subscription prices](https://help.meetup.com/hc/en-us/articles/28677808413197-Organizer-Subscription-prices-overview) (checked 2026-10-01).

There is no single best choice. If your audience already exists (a chat, a mailing list, a company), you need a good page and a tidy list more than a marketplace. If nobody knows you yet, a marketplace such as Eventbrite or Meetup can bring strangers in. A longer, sourced comparison of ten tools is in [the best free event registration tools](/en/learn/best-free-event-registration-tools).

## What does registration cost in three typical scenarios?

Platform costs only, as published on 2026-10-01; card processing (for example Stripe US 2.9% + 0.30 USD) is added wherever money is collected.

| Scenario | AET | Luma | Eventbrite | Meetup | Google Forms |
|---|---|---|---|---|---|
| Free meetup, 100 guests, once a month | 0 USD | 0 USD | 0 USD | Starter caps events at 10 attendees, so a paid plan from 29.99 USD a month | 0 USD, but no tickets or check-in |
| Paid workshop, 100 tickets × 20 USD | 0 USD platform fee + about 88 USD processing | 100 USD (5%) + about 88 USD processing | about 318 USD in service and processing fees, buyer-paid by default | Paid plan from 29.99 USD a month | No payments; separate payment links |
| Weekly series, 4 free events a month, 60 guests each | Free covers 3 new events a month; the 4th needs Pro at 29 USD a month | 0 USD | 0 USD | Paid plan from 29.99 USD a month | 0 USD, four separate forms |

What the table shows: for free events almost every tool is free, so choose on page quality, tickets and check-in. Money enters the picture with paid tickets (compare in [ticket fees compared](/en/learn/ticket-fee-comparison)) and with event volume, where AET Free's 3-events-a-month limit is the main constraint.

Sources: [luma.com/pricing](https://luma.com/pricing), [eventbrite.com/organizer/pricing](https://www.eventbrite.com/organizer/pricing/), [Meetup help: subscription prices](https://help.meetup.com/hc/en-us/articles/28677808413197-Organizer-Subscription-prices-overview), [stripe.com/pricing](https://stripe.com/pricing), [anyeventtool.com/en/pricing](https://anyeventtool.com/en/pricing) (checked 2026-10-01).

## How do I set up registration in AET, step by step?

1. Go to https://aet.events/en/events and sign in with Google or an email link (no password).
2. Click **+ Create an event**, choose a type (or write your own) and enter a name. Optionally pick a brand style so the page gets your colors and logo straight away.
3. On the event page, in **Edit** mode, add the basics from the section library (**Add a section → All sections**): Description, Place, Date and time. Changes save automatically about a second after you type.
4. Add **Registration and paid participation** and create the form. Choose standard fields (first name, last name, organization, position, phone with a WhatsApp flag, email, selfie) and add custom fields if needed. Mark required fields and drag them into order.
5. Turn on QR tickets so every registrant receives a personal ticket.
6. Decide who can register: signed-in guests only (default), or also people without an account via **Anonymous participants (without authorization)**.
7. Check the page in **Preview**, switching between desktop and mobile.
8. Make the event visible and share the short link (aet.events/ plus a code of 5+ characters) or the QR code from the top-right corner of the event card.

Optional extras in the same form: a short survey at registration, **Participant selection** (applications that you approve — see [how to collect applications and approve attendees](/en/learn/how-to-collect-applications-and-approve-attendees)), **Show Materials and Cases only to registered users**, and **Paid participation** with tiers.

## Which custom field types can I add?

Beyond the 7 standard fields there are 9 custom field types. Each can be required or optional.

| Type | Typical use |
|---|---|
| Text | Company website, Telegram handle, dietary needs |
| Long text | "What do you want to learn?", motivation for selective events |
| Number | Group size, years of experience |
| Email | A second address, for example for the invoice |
| Phone | Emergency contact |
| Date | Date of birth for age-restricted events |
| Choice | T-shirt size, workshop track, how they heard about you |
| Yes/no | Consent to photos, need for parking or accessibility help |
| Photo | Portfolio sample, student ID |

A good rule: if you cannot name what you will do with the answer, delete the field.

## Do guests need to create an account?

By default a guest signs in once with Google or a one-time email link, which takes a few seconds and lets them come back to edit their data, open their ticket or cancel. If you want zero friction, turn on **Anonymous participants (without authorization)**: people fill in the form without any account, and you see their answers separately as anonymous entries. You can still send them a QR ticket through WhatsApp from the organizer panel.

For seat tickets (a different section, see the seating guide) guests never need an account: they enter a name and email at checkout.

## What happens after someone registers?

- The guest sees their status on the page, can edit their data, open the ticket or delete the registration together with all their data.
- If QR tickets are on, the ticket arrives by email with a PDF.
- If you enabled the contact-sharing option, a guest can tick "share my data with other participants"; they see only others who also agreed.
- You see clickable counters above the form: registered, sharing contacts, scanned tickets, anonymous forms, applications, payments, survey answers.
- From the list you can export to Excel, message someone in WhatsApp, add a private note or remove an entry.

On the day, the same tickets are scanned at the door with any co-admin's phone.

## What are the limits of the free plan?

AET Free is $0 with no time limit. Real limits on Free: 3 new main events per calendar month (counted at creation, so create-delete-create counts as 2; sub-events are not counted), 10 AI generations a month, 1 co-admin per event, 1 community, and 5 shop items on sale. Registration, QR tickets, check-in, paid tickets with 0% platform fee, seating charts, the live quiz, calendars, surveys and feedback are all on Free.

Pro costs $29 a month or $290 a year (cancel anytime) and raises the limits to 30 events, 100 AI generations and 10 co-admins, and adds a custom event address (name.aet.events) and an aet.market storefront. See [the pricing page](https://anyeventtool.com/en/pricing).

If you downgrade, existing events stay online and registrations keep working; only creating new events is limited.

## What mistakes cost registrations?

- **Basics below the fold.** If date, time and place are not on the first screen, people leave to ask in the chat instead of registering.
- **A form that reads like a tax return.** Asking organization, position and phone for a free evening talk halves the motivation to finish. Add fields only when the answer changes what you do.
- **Required fields you never use.** They slow everyone down and create personal data you are responsible for.
- **No ticket for an in-person event.** Without a ticket you are back to paper lists and surnames at the door.
- **Forcing accounts on a cold audience.** For strangers from an ad or a poster, consider Anonymous participants; for a community that returns, sign-in pays off because guests can manage their own registration.
- **A capacity you cannot honor.** Close registration with the open/closed toggle when the room is full, or use tier seat limits for paid events, instead of overbooking.
- **Publishing a sensitive address.** For private or safety-sensitive events, reveal the place only in tickets: see [how to hide the event location until registration](/en/learn/how-to-hide-event-location-until-registration).
- **No follow-up path.** After the event, people who liked it have nowhere to go. Invite them to a calendar or a community.

## What is on the launch checklist?

1. Title, date and time, place or online link visible on the first screen.
2. A poster or cover image that previews well in messengers.
3. Form with only the fields you will use; required ones marked.
4. QR tickets switched on for in-person events.
5. Who can register decided: sign-in or anonymous.
6. Test registration made from a phone; ticket email received.
7. Co-admins added for check-in.
8. Event made visible; short link and QR code copied into your channels.
9. A reminder in your calendar to close registration when you are full.

## What does AET not do here?

Be clear about the gaps before you choose it:

- No discovery marketplace: AET will not bring you an audience; you share the link yourself.
- No native mobile app; the web pages are built for phones.
- No SMS or automated WhatsApp reminders, and no REST API or Zapier integration yet (AI assistants can read AET's public answers, pricing and events through its read-only MCP server).
- Text you write is not auto-translated; the interface around it is available in 19 languages.

If any of these is essential, a larger platform may suit you better for that event.

## When is another tool the better choice?

- **Many free events every month.** Luma's free plan has no event cap and adds SMS, push and WhatsApp reminders ([luma.com/pricing](https://luma.com/pricing), checked 2026-10-01). Compare in [AET vs Luma](/en/learn/aet-vs-luma).
- **You need strangers to find you.** Eventbrite and Meetup have discovery; AET does not.
- **An internal event for colleagues.** Google Forms or Microsoft Forms inside your workspace is simpler: see [AET vs Google Forms](/en/learn/aet-vs-google-forms).
- **A webinar.** Registration built into your video platform saves a step.

## How do I get more people to actually register?

- Put date, time and place in the first screen. People abandon pages where they have to hunt for basics.
- Keep the form to 2–4 fields for free events. Use custom fields only when the answer changes what you do.
- Add a poster: link previews in Telegram, WhatsApp and Instagram stories are mostly the image.
- Print the event QR code on posters and slides.
- Send the link where your audience already is; a page without distribution gets no sign-ups.
- After the event, invite people to subscribe to your event calendar so the next announcement reaches them automatically.

## Questions and answers

**Is AET really free for registration?**

Yes. Registration, QR tickets and check-in are on the Free plan at $0 with no card. The Free limit is 3 new main events per month and 10 AI generations per month.

**How many people can register for one event on Free?**

AET does not set a separate attendee cap per plan in its pricing; the plan limits are events per month, AI generations, co-admins, communities and shop items.

**Can I close registration when I am full?**

Yes. The form has a Registration open/closed toggle. For paid tiers you can also set a seat limit per tier, and guests see how many places are left.

**Can I add my own questions to the form?**

Yes. Add custom fields of 9 types: text, long text, number, email, phone, date, choice, yes/no and photo, and mark each as required or optional.

**Can I export the list of registrants?**

Yes. The participant list exports to Excel from the counters above the registration form.

**Is Google Forms enough for a small event?**

Often yes. For a free gathering where you just need names, a form works well. Switch to an event platform when you need tickets, check-in, payments or a page you want to share publicly.

**Can registration be in my language?**

The AET interface is available in 19 languages, including Ukrainian, English, Spanish, German, French and Polish. The text you write for the event is shown exactly as you wrote it.

**Can I charge for registration?**

Yes. Turn on Paid participation in the same section, connect your own plata by mono or Stripe account, and AET takes 0%. See [how to sell event tickets without platform fees](/en/learn/how-to-sell-event-tickets-without-platform-fees).

## Related answers

- [How do I run QR code check-in at an event?](https://anyeventtool.com/en/learn/how-to-run-qr-code-check-in-at-an-event.md)
- [How do I collect applications and approve attendees before the event?](https://anyeventtool.com/en/learn/how-to-collect-applications-and-approve-attendees.md)
- [What are the best free event registration tools in 2026?](https://anyeventtool.com/en/learn/best-free-event-registration-tools.md)
- [AnyEventTool vs Google Forms: is a form enough for event registration?](https://anyeventtool.com/en/learn/aet-vs-google-forms.md)
- [How do I organize a meetup, step by step?](https://anyeventtool.com/en/learn/how-to-organize-a-meetup-step-by-step.md)
- [Luma alternatives: when to switch and to what](https://anyeventtool.com/en/learn/luma-alternatives.md)